Summer Conference Staff

Love working in a fast-paced environment? Enjoy custom service and problem-solving? Want a different challenge every day? Want to stay on campus for the summer? Consider a Student Summer Staff or Conference position. These positions are located throughout the residence halls and always moving depending on summer activities. Schedules are best for students looking for 20-40 hours a week and want to be on campus for the summer. Check out the different positions below:

UR Community Assistant

Community Assistant 

The Community Assistant will deliver direct customer experiences to ensure a successful program activity. The ideal Community Assistant is reliable, organized, responsible, and flexible.

Compensation

  • $9.00/hr 
  • Summer Room and Board 
  • Successful candidates may choose to attend summer school at their own expense 

Hours/Week 

  • Summer average, 20-30 hours per week (Minimum required hours per week: 20 )
  • Required hours include weekends, evenings, overnights, and holidays
  • Required on-call rotation
  • Required to live-in assigned double occupancy room for the duration of the conference season
  • It is expected no more than 1 summer course per module will be taken, and no additional employment is permitted

Prerequisite

None 

Qualifications 

  • High school diploma or equivalent and a minimum of one semester of college coursework completed
  • Must be actively enrolled at Purdue University, Purdue University Global, or a local accredited college 
  • Previous work experience within University Residences preferred
  • Strong interpersonal and communication skills, both verbal and written
  • Flexible and dependable with strong attention to detail
  • Problem solving, logic, and reasoning skills
  • Customer service oriented
  • Ability to multi-task and work within deadlines
  • Ability to work independently and with a team
  • Be timely and organized

Position Responsibilities 

  • Participate in summer employee conference training
  • Fulfill on-call responsibilities as part of a scheduled rotation
  • Use a room management system to properly check participants in and out of their rooms
  • Organize participant keys and conference/meal cards before each group’s arrival
  • Conduct nightly interior and exterior safety rounds for all buildings within the assigned zone
  • Affix all participant door decorations for each conference
  • Prepare hall bulletin boards on each floor with pertinent safety and hall information
  • Attend/assist with all check-ins/check-outs; ensure check-in area is set up 1 hour prior
  • Distribute pertinent event information to conference attendees and summer residents
  • Attend regular staff meetings
  • Maintain confidentiality and exhibit professional conduct when handling sensitive personal information
  • Bodily fluid cleanup
  • Report job hazards to the zone management team, respond to emergencies, complete Incident Reports or other appropriate documents as needed
  • Report policy violations and/or University Residence regulation policy
  • Provide coverage at multiple hall main offices.
  • Exhibit friendliness, diplomacy, and tact when responding to customers
  • Manage emergencies and prioritize responsibilities while providing quality customer service
  • Complete and submit repair requests online as needed
  • Accountable for proper handling and security of all issued keys, safe access, and hall property
  • Exemplify promptness, initiative, adaptability, high ethical standards, professional appearance, and demeanor as part of the conference team.
  • Other duties as assigned

UR Summer Staffing Assistant

Staffing Assistant 

The Staffing Assistant will schedule and supervise all Community Assistants within their conference team. This position will give you valuable real-world experience in a leadership environment. The Staffing Assistant position should work 30-40 hours per week during the summer semester.

Compensation

  • AY: $10.00/hour
  • Summer: $12.00/hour 
  • Summer Room and Board 

Hours/Week 

  • Academic year average, 5-10 hours per week
  • Summer average, 30-40 hours per week 
  • Required hours include weekends, nights, and holidays
  • Required on-call rotation
  • Required to live in assigned hall for the duration of the conference season
  • This position is considered a full-time commitment
  • No additional employment is permitted

Prerequisite(s)

Previous experience as a Community Assistant for University Residences or equivalent preferred, but not required.

Qualifications 

  • High school diploma or equivalent and a minimum of one semester of college coursework completed
  • Must be actively enrolled at Purdue University, Purdue University Global, or a local accredited college 
  • Previous work experience within University Residences preferred
  • Strong interpersonal and communication skills, both verbal and written
  • Flexible and dependable with strong attention to detail
  • Problem solving, logic, and reasoning skills
  • Customer service oriented
  • Ability to multi-task and work within deadlines
  • Ability to work independently and with a team
  • Be timely and organized
  • Previous experience as a Community Assistant for University Residences or equivalent preferred
  • Strong computer skills
  • Previous supervisory experience preferred

Position Responsibilities 

  • Responsible for performance management and progressive discipline of Community Assistants
  • Facilitate regular staff meetings with Community Assistants communicating all relevant information
  • Use of rooming management system for all conference-related activities including but not limited to: 
    • Print key labels, participant name door decorations, rosters 
    • Update participant check-in/check-out dates 
    • Update participant status (i.e. - No Show) 
    • Program conference cards
  • Participate in and facilitate the summer employee conference training
  • Prepare, post, and maintain student office schedules as directed by supervisor, providing coverage at multiple hall main offices working scheduled hours that will include evening, overnights, weekends, and holidays
  • Schedule Community Assistant duty hours and provide schedule weekly to ADRHO and office clerk
  • Enforce all established office procedures 
  • Complete and submit maintenance requests online
  • Oversee and coordinate conference material preparation and proper distribution 
    • Ensure collection of adult guideline signature pages and pertinent staff information 
  • Attend/Facilitate and assist with all check-ins/check-outs; ensure check-in area is set up one hour prior
  • Handle room key distribution and collection; reconcile/audit keys after every conference departure, report any issues to the conference team
  • Distribute pertinent information to conference attendees and summer residents regarding upcoming  events (i.e. bulletins, programs, and messages)
  • Meet regularly with conference team leadership
  • Fulfill on-call responsibilities as part of a scheduled rotation
  • Be accessible in person or by phone to address questions or emergencies, including after-hours support and complete incident reports or other appropriate documents as needed
  • Maintain confidentiality and exhibit professional conduct when handling sensitive, personal information
  • Report policy violations and/or University Residences regulation violations
  • Exemplify promptness, initiative, adaptability, high ethical standards, professional appearance, and  demeanor as part of the conference team
  • Exercise accountability for the proper handling and security of all issued keys, safe access, as well as hall  property, i.e. hall equipment
  • Other duties as assigned

UR Leadership Conference Staff

Conference Coordinator 

The Summer Conference Coordinator will understand and participate in the development and execution of conferences/events. The Summer Conference coordinator position should work 30–40 hours per week during the summer semester. The ideal Community Assistant is reliable, organized, responsible, and flexible. They must also be ambitious, detail-oriented, creative, and driven.

Compensation

  • AY: $10.00/hour
  • Summer: $12.00/hour
  • Summer Room and Board 

Hours/Week 

  • Academic year average, 5-10 hours per week
  • Summer average, 30-40 hours per week
  • Required hours include weekends, nights, and holidays
  • Required on-call rotation
  • Required to live in assigned hall for the duration of the conference season
  • This position is considered a full-time commitment
  • No additional employment is permitted 

Prerequisite

Previous experience as a Community Assistant for University Residences or equivalent preferred, but not required.

  • High school diploma or equivalent and a minimum of one semester of college coursework completed
  • Must be actively enrolled at Purdue University, Purdue University Global, or a local accredited college 
  • Previous work experience within University Residences and or Conferences is preferred
  • Strong interpersonal and communication skills, both verbal and written
  • Flexible and dependable with strong attention to detail
  • Problem solving, logic, and reasoning skills
  • Customer service oriented
  • Ability to multi-task and work within deadlines
  • Ability to work independently and with a team
  • Be timely and organized
  • Previous experience as a Community Assistant for University Residences or equivalent preferred
  • Previous leadership experience preferred
  • Previous event planning or project management experience preferred 

Position Responsibilities 

  • Communication and customer support with chairpersons or conference coordinators of assigned conferences
  • Use of rooming management system for all conference-related activities including but not limited to: 
    • Letter of Agreement
    • Guarantee numbers
    • Roster import/export/changes
    • Program conference cards
    • Billing
  • Participate in and facilitate the summer employee conference training
  • Organize information, assess and respond appropriately to the needs of the customer
  • Attend and take part in planning meetings
  • Track conference fees/charges ensuring accurate billing and customer data
  • Oversee conference check-in and check-outs
  • Conduct conference orientations and attend the first meal of each designated conference
  • Meet regularly with conference team leadership
  • Fulfill on-call responsibilities as part of a scheduled rotation
  • Be accessible in person or by phone to address questions or emergencies, including after-hours support and complete incident reports or other appropriate documents as needed
  • Maintain confidentiality and exhibit professional conduct when handling sensitive, personal information
  • Report policy violations and/or University Residences regulation violations
  • Exemplify promptness, initiative, adaptability, high ethical standards, professional appearance, and demeanor as part of the conference team
  • Other duties as assigned